What does it mean to “notarize” a document?
When you submit insurance loss declarations or prepare various declarations or sworn statements for court, for example, there is a step in the process that requires a number of documents to be witnesses by a Notary (or “notarized”). Notarization is a fraud-deterrent process that helps to ensure a document is authentic and ultimately can be trusted. These documents may be relating to a private matter or related to the Provincial Government or international matter. Above all, the process ensures that a document is real, that the signature is valid, and that the signer has been identified and is acting with their own will and intention.
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While there are millions of forms and documents that require to be notarized, basically there are 2 major Categories of Notarizations:
If you require a notarized or “certified” copy of an original document, you will need to bring the original and a copy of that document (or we can make a copy for you). After comparing the original with the copy and making sure that they are the same, we would stamp that document, certifying that this is “true copy of the original document”.
However, most of the notarizations are sworn statements or declarations that need to be signed “before” or “in front of” the Notary. Normally, you would need to fill out the details of the document, but DO NOT sign it until you bring it in and have a Notary in our office witness your signature!
What are the Steps of Notarizing a Document?
Why do some documents need to be notarized?
Getting a document notarized means that the signature is legitimate, the person signing it was identified, and he/she was fully capable of signing it and was not under an undue influence from a third party. The work of Notaries is generally in the realm of provincial laws although notarized documents are recognized nationally, and sometimes internationally (if they are legalized and authenticated in a certain way, as required by the country of destination).